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TERMS OF REFERENCE

 

 Subject:                                   Kenya Country Office Annual Reporting Consultant

Type of contract:                      Individual

National / International:           National or International         

Duration:                                  1st November 2019 to 31st January 2020

Supervisor:                              Chief-PME under overall guidance of the Deputy Representative 

 

1. Background 

In line with the global guidance, and also informed by the regional guidance for programme planning and reporting, UNICEF Kenya Country Office (KCO) intends to conduct its Country Office Annual Reporting (COAR) writing from mid-November 2019 to mid-January 2020. The COAR presents an overview of UNICEF’S contribution to results for children, against Country Programme targets and indicators, as well as a narrative of constraints and issues.

The 2018-2022 UNICEF Kenya Country Programme presents an integrated programmatic structure, organized around four outcomes: (1) Reduced stunting and mortality; (2) Improved early learning and education; (3) Enhanced child and adolescent protection and HIV prevention; and, (4) Improved social protection, inclusion and resilience-building.  The theory of change which underlies the CPD finds that if key bottlenecks and barriers relating to these outcomes are removed, or reduced, more children –particularly the most vulnerable and those ‘left behind’ – will enjoy the realization of their basic human rights.

The new CPD results structure converges 7 traditional UNICEF sectors (Health, Nutrition, Water and Sanitation, HIV/AIDS, Education, Child Protection, Social Policy and Social Protection) into 4 integrated outcomes, each with four integrated outputs, for a more inclusive approach to the realization of child rights in the country. The fifth Outcome consists of crosscutting functions like Operations and PME. This approach is a major shift from “business as usual” in Kenya and is envisaged to enable KCO to address children’s multiple deprivations through targeted interventions which focus on the needs of the child or mother, and the point of delivery or ‘platform’ of services- eg. the community, the health system, the water provision system, the school, the social welfare system.

CO requires an international or national consultant, with expertise in M&E, to assist in the 2019 Annual Review process and to write the 2019 Country Office Annual Report (COAR) and Results Assessment Module (RAM) reports as set out in the global and regional guidance.  The report writer will need to strongly adhere to UNICEF corporate guidelines for the writing of the report, while still capturing both the integrated essence of the new CPD, and the key achievements of each of the 7 programmatic sections.

The objectives of the ZCO 2019 Annual Review are to:

• Assess progress against planned results, deliverables and activities in the ZCO 2019 AWP, Country Office Annual Management Plan (AMP) and Compact for 2019
• Provide input to the 2019 Country Office Annual Report (COAR)
• Take stock of the current programming environment, including lessons learned and implications on the country office of the 2019 AWPs.

The UNICEF division of Data, Research and Policy provides guidelines, a timetable, and procedures for preparing and submitting Country Office Annual Reports (COAR) from Country Offices, including a style guide and checklist for completion. The 2019 (COAR) guidelines are yet to be released, however it is usual that the COAR is due to be written in draft, for review by the Regional office by the end of the third week in December, with further corrections required during January.

2. Key Annual Review and Reporting Principles

 

2.1 Results Based Management

The review and reporting process will continue to be based on the RBM principles. A proper RBM report answers the following questions:

What is the result? A description of what results have been achieved, using the identified indicators and values, to demonstrate progress made. Include source of data for the result. There should be a clear linkage between the results and the interventions.

How was result achieved? A strong analysis of how these results were obtained i.e. what did UNICEF do to achieve the result? What are the resources and conditions that contributed to the achievement of the result?

Who benefitted? The report should show the beneficiaries including disaggregated data (sex, disability, age, geographical location, household status etc.).

With whom? Whom did UNICEF partner with to deliver the results? Who else contributed towards the results? And what was their contribution?

What have been the shortfalls; bottlenecks and opportunities? The analysis should also provide an indication of shortfalls in the achievement of results, where needed and an explanation of any difficulties, failures. Explain the bottlenecks and actions taken to address these.

What have been lessons learnt: The analysis should provide lessons learned and how the knowledge gained from M & E of programs is/was used to inform decision making.

What are the next steps:  Identify next steps – so what?

2.2 Gender and Human Rights based Approach

Beneficiaries (rights holders) are endowed with human rights and it is UNICEF’s responsibility to make sure that we promote, protect and fulfil these human rights across the different sectors in implementing programmes. Therefore, our approach to programmes should not be a charity approach. Therefore, our results must be able to demonstrate how UNICEF is promoting and protecting human rights. In the review and reporting sections should be guided by key human rights instruments e.g. CRC and CEDAW and sector specific instruments.  Gender considerations and our ability to program with a gender lense in mind lies at the core of effective programming; recognising that women and men, girls and boys are impacted differently by developmental challenges makes it imperative on UNICEF to program in such a way that these differences are considered. It therefore makes sense that in reporting for results sections should be able to demonstrate across its programmes how sections have taken into account these gender differences.   The reports should be therefore demonstrate:

• Results achieved for women, men, girls and boys; differentiated impact of section interventions on women, men, girls and boys
• Specific human rights as provided for in the CRC and CEDAW the section has promoted or protected and how the section has managed to achieve that.
• Highlights/achievements for the section with regard to gender equality
• Key challenges faced by section in addressing gender equality.  These can be barriers for girls or women, policy or institutional challenges.
• Key opportunities with regard to gender for example: Funding, resources, partnerships, integrated programming etc.

2.3. Sustainable Development Goals:

The report should demonstrate how UNICEF is contributing towards the SDGs. Highlight which SDGs, targets and indicators is/has UNICEF contributed towards.

2.4 Integration, Participation and cross-sectoral engagement:

The new CPD results structure converges 7 traditional UNICEF sectors (Health, Nutrition, Water and Sanitation, HIV/AIDS, Education, Child Protection, Social Policy and Social Protection) into 4 integrated outcomes, each with four integrated outputs, for a more inclusive approach to the realization of child rights in the country. The fifth Outcome consists of crosscutting functions like Operations and PME. The report should focus on reporting integrated results and also contribution of cross-cutting functions in different themes.

3. Objectives 

The main objective of the consultancy is to assist in the annual review process and produce a write up of the 2018 Kenya Country Office Annual Report (COAR), and to help the office finalise the RAM reporting inputs in line with the Global 2019 COAR guidance and Regional Office advise (available end September). Working under the direction of the Chief- Planning, Monitoring and Evaluation (PME) section and under overall guidance of the Deputy Representative, the consultant will also revise the COAR following feedback from ESARO.

The consultant is expected to participate in the annual review processes. Consult the colleagues in different sections  and draft the COAR and RAM inputs for the CO according to the style and content guidelines, seeking advice from the PME team and the Deputy Representative as appropriate. The consultant will need to be in the country to provide onsite support for at least two weeks. It will involve at least 2 trips to the country.

Expected outputs

• Draft Kenya Country Office Annual Report-2019
• Draft RAM reporting inputs
• Final Kenya Country Office Annual Report
• Final RAM reporting inputs

4.         Major Tasks, Deliverables & Timeframe (subject to slight amendment following issuance of UNICEF KCO/HQ guidelines

No.	Activity	Deliverable	Date	Comments	Payment
1	Offline version of the draft RAM reporting inputs for 2019	Draft (Offline) RAM report	12thDecember 2019 (TBC)	Draft the RAM report as per 2019 guidelines from HQ and Regional office and in close adherence to the UNICEF style guide	25%
2.	Draft COAR report, based on input received from UNICEF Kenya	COAR report	12thDecember 2019 (TBC)	Draft the report as per 2019 COAR guidelines from HQ and Regional office and in close adherence to the UNICEF style guide	25%
3.	Revise the RAM report following the feedback from ESARO	Final RAM report for 2019	13th January 2020 (TBC)	Ensure feedback is incorporated and final version approved prior to uploading	25%
4.	Revise COAR following feedback from ESARO	Finalised COAR report	13th January 2020 (TBC)	Ensure feedback is incorporated and final report approved prior to uploading	25%

 

6.         Timeframe

The consultancy will be for a duration of 3 months from 1st November 2019 to 31^st January 2020.

Payments will be based on deliverables within the contract period. 

7.         Consultancy Requirements

 

Education

• A minimum Masters Degree in Social Sciences or related subject especially with a focus on planning, monitoring and evaluation, demography, statistics.

Work Experience

• At least 7 years of work experience;
• Experience working in a M&E capacity or report writing capacity with UNICEF
• Demonstrated experience in high-level report-writing on Kenya
• Demonstrated experience in high-level report-writing, and/or publications in peer reviewed journals
• Demonstrated excellence in writing high quality copy (writing sample to be provided)
• Demonstrated experience of working with data, data interpretation and presentation,
• Ability to work under pressure, effectively coordinate staff and meet tight deadlines without supervision and compromising quality of work;
• Strong analytical and critical thinking skills 

8.          Supervision

The Chief-PME will supervise the consultant, under the overall guidance from the Deputy Representative-Programmes.

9.         Consultancy Classification

This is a Middle Level International consultancy (P3/NOC). Competitive market rates should apply and consultants should provide a full budget for the assignment within their proposal

10.        Other Consultancy Costs and Payment Modalities

Payment will be made based on the deliverables, as below:

On delivering the draft RAM report/ COAR – 50%

On delivering the final RAM report/COAR -50%