ACTED South Sudan recruits 01 Camp Coordination and Camp Management Project Officer

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1.Project Implementation Follow-up

Prepare the work plan and time schedules for implementing the CCCM activities

Coordinate and implement day to day CCCM activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation

Participate in project coordination meetings with the whole project team

Review budget utilization and physical target achievements at least once a month as per work plan

Ensure CCCM activities are on time, target and budget, using effective M&E systems to reach desired impact

Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation

2.Administration and Operational Management of CCCM Activities Implementation

Finance

Forecast monthly cash requirements for CCCM activities and submit to the PM

Logistics

Contribute to the development of Procurement plans

Send accurate and precise order forms in a timely manner

Ensure a proper management and use of the project assets and stocks

Plan CCCM team movements based on available fleet and applicable policies

Administration/HR

Participate in the recruitment of CCCM technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

Ensure that CCCM staff understand and are able to perform their roles and responsibilities

Follow-up the work plans and day-to-day activities of the CCCM staff

Manage the project staff in cooperation with the Project Manager

Ensure a positive working environment and good team dynamics among CCCM staff

Ensure capacity building among staff in

Transparency

Keep record of all CCCM activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.

Security

Ensure that each member of the CCCM team is aware of security issues, policies, SOPs and they follow them accordingly

3.External Relations

Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation

Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings

Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

4.Quality Control

Assess the CCCM activities undertaken and ensure efficient use of resources;

Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of CCCM activities

Assists with monitoring the CCCM activities implemented by partners (if any) in the field

Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making

5.Reporting

Provide regular and timely updates on progress and challenges to the Project Manager and other team members

Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for CCCM activities