Plan International recruits 01 Regional Information Management Analyst

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

This role is new, and is put in place to ensure that senior managers across the Region of East and Southern Africa and the Middle East (RESA-ME) are able to draw on accurate and relevant management information to support high quality and timely decision making.

To enable the above, the incumbent will be charged with the responsibility of using the available data sources to build reliable reports that show trends and indicators for all key business and programme development and delivery processes that are needed for the region to deliver on its strategy and ambition.

The priority focus will be around the following areas;

• Business related data – work alongside the regional finance analyst to provide a strategic analysis/sense making of corporate KPI data and other information to pick out patterns and trends to guide senior management decision making
• Programmatic – Provide analysis to determine (i) the portfolio of work being undertaken in the region (ii) CO/NO delivery against the programmatic ambition reflected in agreed strategic plans (iii) and ensuring a smooth transition of grants through the FAD approval process.

Dimensions of the Role

• Work in collaboration with the regional finance analyst to collect, collate and provide simplified analysis and management of key business and programme information to facilitate monthly and quarterly review of country performance and support.
• Provide the Regional Hub Management Team with high quality and reliable information to inform decision-making, support plans for RESA-ME countries and enable effective engagement with other parts of the organisation.
• Closely interact with Regional Hub Leadership Team members on matters pertaining to business analysis at various levels in the organization.
• Support DSRs in the monitoring of country and regional strategies and transformation plans, ensuring that they can draw on reliable information and analysis that leads to effective decision making.
• Contribute to the quarterly review and consolidation of country reporting.
• Support to improve the document quality of FAD to improve overall management of FAD process.
• Monitor and support Regional Hub compliance to Plan document management policy.

Accountabilities

Developing an overview of Project and grants delivery

• Collate country information on funding analysis to cover existing and pipeline grants and update forecasting around those to determine the attainment of both annual and multi-year plans.
• Collate and present information on grants management to highlight key observations, gaps and areas requiring improvement across the entire grants portfolio in the RESA region
• Liaise with business development staff in Country Offices and National Offices to track success rates in grants applications and consolidate that information to facilitate DSR’s engagement with country leadership and National Offices.
• Liaising with Global Hub as required to promote informed and effective support of effective grants delivery.

Business planning Processes

• Support annual planning processes and monitoring of progress against commitments
• Support quarterly reflection processes by providing timely and well-analysed information on agreed indicators of performance.
• Support consolidation of country reporting and feedback during quarterly reporting and reflection processes.
• Develop trend analysis and consolidate learning from quarterly and annual reflections that contribute to qualitative decision making for the regional leadership team
• Provide quarterly update on attainment of Country Strategies
• Provide the DSRs with an update on progress around M&E, Funding model and other corporate priority roll outs
• Support the creation, storage and access of key documents in the region.

Risk management

• Ongoing monitoring and updating of region wide risk registers
• Support monitoring of country risk registers and status of implementing audit actions
• Support the Regional hub management team in monitoring and ensuring key documents e.g meeting minutes, are stored and accessible.

Additional tasks

• Collate and share learnings generated from internal review and reflection processes.
• Conduct desk research work and generate reports on internal and external information relevant to programme and business processes as may be agreed by Regional Hub Management Team.
• Support the preparation of additional reports as requested by Regional Hub Management team.
• Support documentation of Regional Hub Management meeting minutes as and when required
• Support the DSRs on any other tasks assigned

Key relationships

Internal

• Directors of Sub Regions
• Regional Hub Management Team
• Regional Leadership Team

Technical expertise, skills, knowledgE, EXPERIENCE AND BEHAVIOURS

Knowledge and experience

• • Bachelor’s degree in information management
  • Ability to develop and use data analytics tools
  • At least 3 years’ experience in similar or related role
  • Knowledge of the NGO sector
  • Experience of doing business success measures
  • Significant experience with large multiple government grants from donors
  • Knowledge of the sector and the financial management issues
  • Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques

Skills

• • Strong team engagement skills.
  • Strong negotiating, facilitating and influencing skills
  • Excellent proven data analytical skills
  • Good written and spoken English
  • Good presentation and communication skills in developing and delivering management information
  • Proficient in computer skills and use of Business systems

Behaviours:

• Excellent interpersonal skills, working with people from different cultures and in different time zones, with integrity and honesty.
• Ability to work under pressure within tight deadlines and with minimum supervision.
• Proactive and diligent.
• Highly motivated and an enthusiastic team player.
• An understanding and commitment to the aims and values of Plan.
• Good work methods to ensure timely delivery of results.
• Ability to work within a multi-cultural environment and find creative solutions to knowledge management in RESA.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

Typical office environment in the RESA regional hub

Level of contact with children

Low contact: No contact or very low frequency of interaction.

Location: Regional Office for East and Southern Africa – Nairobi, Kenya

Type of Role: Analyst

Reports to: Sub Regional Director – Southern Africa

Grade: E

Closing Date: 9th September 2019

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